In most cases, no. To hire an in-house bookkeeper, first you must find that person, check their credentials, negotiate a salary, hire and train them, and manage them. That can be very expensive both in time and money for a business owner. You must also provide office space, a desk, a computer, and software for them to use. You incur payroll tax expenses, vacation and sick time, and the cost of other benefits for that employee. If the person you hire is part-time, you must manage their hours and will only have access to them when they are at work. If they go on vacation, get sick, or leave your employ, you may have a large gap in your accounting and payroll. Furthermore, in some cases, there can be security concerns when only one person has access to all your business financial information, data, bank accounts, statements, and checks.
 

How much does it cost?

Our services are billed at an hourly rate determined by the nature of the work involved. Your personal Office Done Right bookkeeper is committed to staying within your allotted budget you are never surprised by a huge, unexpected bill.We tailor packages to each individual client. So typically, we will set up a meeting with you to discuss what services you need and what sort of bookkeeping system you have in place. We work on either an hourly rate, or a flat monthly rate, dependent upon the level of service required and your preference. To quote a rate, we need full understanding of your needs and situation. Before we meet, it is helpful if you provide your level of financial activity. This can include the number of checks written per month, number of customers you have, vendors and employees.
 

If I out-source my bookkeeping, how do I keep track of my available funds and who is being paid?

There are a few different options:

 - A check register report is issued to you after each check run or whenever you request. 

 - If you currently have the same software we use, we will give you a backup disk to update your system.

You can always call us for any information you need. It’s the same as making a phone call to your accounting department, the only difference is we aren’t in the same office building.

Can you speak on my behalf with a vendor?

We will be happy to reconcile accounts with your vendors.

What do I do if I need to cut a check right away?

You have the account balance and manual checks, so you simply write a check  then fax a copy to us so we can update your records.  We expense the checks to the proper account so your records will always be up to date. 

If a customer is overdue, will you perform collections?

We are happy to track a customer’s debt for you and make a courtesy call.  Thereafter, we forward information to a professional collection service on your behalf.

How do we get our information to you?

We are happy to pick-up the information on our delivery system or you can send it to us via mail,
e-mail, or fax. 

How will we receive our paperwork back?

We deliver the information to your office or send it via mail, fax, or e-mail, which ever you prefer. 

I pay my bills more than twice a month, is that something you would accommodate?

We are happy to pay your bills once a week, twice a month or everyday.  We enter your invoices daily or when they are provided. We run an open invoice report, which shows all bills that are due, you check off the ones you want to pay. 

How do you handle invoicing and payment?

We pick-up invoices from your office or you can e-mail, fax, or mail them to us. We expense then into an accounting software program and issue you a report of what is due. You check off the ones you want to pay, then we process and deliver the checks to your office for your signature